Introduction
Kingdom Pieces Publishing Ltd (“KP Publishing”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal data when you visit our website at www.kppublish.co.uk (the “Website”), purchase our products or services, or otherwise interact with us.
We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We take our responsibilities regarding the protection of your personal data very seriously and are committed to processing it lawfully, fairly, and transparently.
By using our Website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with how we handle your personal data, please do not use our Website.
Last Updated: February 2026
Information We Collect
We may collect and process the following types of personal data:
Information you provide directly: This includes your name, email address, postal address, telephone number, and payment details when you create an account, place an order, or contact us. If you are an author engaging our publishing services, we may also collect your biography, photograph, social media links, and other professional information for your author profile. When you submit a manuscript, we will collect the content of that submission along with any accompanying correspondence.
Information collected automatically: When you visit our Website, we automatically collect certain technical data, including your IP address, browser type and version, operating system, device information, pages visited and time spent on each page, referring website address, and general geographic location derived from your IP address.
Information from third parties: We may receive personal data about you from third-party services, including payment processors when you make a purchase, social media platforms if you interact with us through those channels, and analytics providers who help us understand how visitors use our Website.
How We Use Your Information
We use your personal data for the following purposes:
To provide our products and services: Processing and fulfilling your orders for books and other products, providing access to digital content, courses, and educational materials, managing your account and communicating with you about your purchases, and delivering publishing services if you are an author working with us.
To operate and improve our Website: Ensuring the Website functions correctly and securely, analysing how visitors use the Website to improve navigation, content, and user experience, and resolving technical issues and maintaining the performance of the Website.
To communicate with you: Responding to your enquiries, feedback, or support requests, sending order confirmations, dispatch notifications, and service updates, and with your consent, sending newsletters, promotional offers, and information about new publications, events, and services.
To comply with legal obligations: Meeting our obligations under applicable laws and regulations, responding to lawful requests from public authorities, and maintaining records as required for tax, accounting, and regulatory purposes.
Lawful Basis for Processing
Under the UK GDPR, we must have a lawful basis for processing your personal data. We rely on the following bases depending on the nature of the processing:
Contract: Where processing is necessary to perform a contract with you or to take steps at your request prior to entering into a contract. This includes processing your orders, managing your account, and providing publishing services.
Legitimate interests: Where processing is necessary for our legitimate interests or those of a third party, provided those interests are not overridden by your rights and freedoms. This includes improving our Website and services, understanding how our products and services are used, and ensuring the security of our Website and systems.
Consent: Where you have given us clear consent to process your personal data for a specific purpose, such as receiving marketing communications. You may withdraw your consent at any time by contacting us or using the unsubscribe link in any marketing email.
Legal obligation: Where processing is necessary to comply with a legal obligation to which we are subject, such as maintaining financial records or responding to lawful requests from authorities.
Marketing Communications
We would like to send you information about our books, events, educational content, and services that we think you may find interesting. We will only send you marketing communications where you have given your explicit consent or where we have a legitimate interest to do so (for example, if you are an existing customer).
You have the right to opt out of marketing communications at any time. You can do this by clicking the unsubscribe link at the bottom of any marketing email, contacting us at contact@kppublish.co.uk, or updating your communication preferences in your account settings.
Please note that even if you opt out of marketing communications, we may still send you important service-related messages, such as order confirmations and account security notifications.
Cookies and Tracking Technologies
Our Website uses cookies and similar tracking technologies to distinguish you from other users, enhance your browsing experience, and analyse how the Website is used. Cookies are small text files that are placed on your device when you visit our Website.
For full details on the cookies we use, their purposes, and how to manage your cookie preferences, please refer to our Cookies Policy page.
Data Sharing and Third Parties
We do not sell your personal data to third parties. We may share your personal data with the following categories of recipients where necessary:
Service providers: We use trusted third-party service providers to help us operate our business and deliver our services. These may include payment processors for handling transactions securely, delivery and fulfilment partners for shipping physical products, email service providers for sending communications, website hosting and cloud storage providers, analytics providers for understanding website usage, and professional advisors including accountants and legal counsel.
Publishing and distribution partners: Where you are a published author, we may share relevant information with distribution partners, retailers, and the British Library in connection with the publication and sale of your work, as outlined in your Author Agreement.
Legal and regulatory: We may disclose your personal data where required by law, regulation, or legal process, or where we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
All third-party service providers are required to process your personal data in accordance with applicable data protection laws. We ensure appropriate contracts and safeguards are in place to protect your data.
International Data Transfers
Your personal data may be transferred to and processed in countries outside the United Kingdom. Where this occurs, we will ensure that appropriate safeguards are in place to protect your personal data in accordance with the UK GDPR. These safeguards may include transferring data to countries that have been deemed to provide an adequate level of data protection, using standard contractual clauses approved by the UK Information Commissioner’s Office (ICO), or relying on other approved mechanisms under UK data protection law.
Data Security
We take the security of your personal data seriously and have implemented appropriate technical and organisational measures to protect it against unauthorised access, alteration, disclosure, or destruction. These measures include encryption of data in transit using SSL/TLS technology, secure storage of personal data with access controls, regular security assessments and monitoring, staff training on data protection and security procedures, and secure processing of payments through PCI-compliant third-party providers.
While we take all reasonable steps to protect your personal data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee the absolute security of your data, but we are committed to protecting it to the highest standard reasonably possible.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Our general retention periods are as follows:
Account information: Retained for the duration of your account and for up to 2 years after account closure, unless a longer period is required for legal or regulatory purposes.
Order and transaction records: Retained for a minimum of 6 years after the date of the transaction, in accordance with HMRC requirements and applicable tax legislation.
Marketing preferences: Retained until you withdraw your consent or unsubscribe, after which we will retain a record of your opt-out to ensure we respect your preferences.
Website analytics data: Retained in anonymised or aggregated form for up to 26 months for the purpose of understanding website usage trends.
Author and publishing records: Retained for the duration of the publishing arrangement and for a period thereafter as specified in the Author Agreement, to fulfil ongoing royalty and legal obligations.
When personal data is no longer required, we will securely delete or anonymise it in accordance with our data retention procedures.
Your Rights
Under the UK GDPR, you have the following rights in relation to your personal data:
Right of access: You have the right to request a copy of the personal data we hold about you. This is commonly known as a Subject Access Request (SAR).
Right to rectification: You have the right to request that we correct any personal data that is inaccurate or incomplete.
Right to erasure: You have the right to request that we delete your personal data in certain circumstances, such as when it is no longer necessary for the purpose for which it was collected.
Right to restrict processing: You have the right to request that we restrict the processing of your personal data in certain circumstances, for example while we verify the accuracy of your data.
Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller.
Right to object: You have the right to object to the processing of your personal data where we rely on legitimate interests as our lawful basis, or where we process your data for direct marketing purposes.
Rights related to automated decision-making: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects you.
To exercise any of these rights, please contact us at contact@kppublish.co.uk. We will respond to your request within one month of receiving it. In some cases, we may need to verify your identity before processing your request. If your request is complex or we receive a large number of requests, we may extend the response period by a further two months, and we will notify you if this is the case.
Children’s Privacy
Our Website is not directed at children under the age of 16. We do not knowingly collect personal data from children under 16. If you are a parent or guardian and believe that your child has provided us with personal data, please contact us immediately at contact@kppublish.co.uk and we will take steps to delete that information.
Where we publish children’s books or educational content aimed at younger audiences, any purchases or account registrations must be made by a parent or legal guardian.
Links to Other Websites
Our Website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s website. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites.
We strongly encourage you to review the privacy policy of every website you visit. This Privacy Policy applies solely to information collected through our Website.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the “Last Updated” date at the top of this page.
Where changes are significant, we will take reasonable steps to notify you, such as displaying a prominent notice on our Website or sending you an email notification. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal data.
Complaints
If you are unhappy with how we have handled your personal data, we would appreciate the opportunity to resolve the matter directly. Please contact us at contact@kppublish.co.uk and we will do our best to address your concerns.
If you remain unsatisfied, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO). You can contact the ICO at:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: ico.org.uk
Contact Us
If you have any questions about this Privacy Policy or wish to exercise any of your data protection rights, please contact us at:
Kingdom Pieces Publishing Ltd
Data Protection Enquiries
Website: www.kppublish.co.uk
Email: contact@kppublish.co.uk
We aim to respond to all data protection enquiries within 5 working days, and to all formal rights requests within one calendar month.